Facility and Grounds Alterations Approval Process
If your department is planning any facility or grounds-related changes and has secured funding, help us help you by following this process to have your project reviewed and approved before any work can begin.
A Facility Project Request Form must be completed for projects that involve:
-
Renovation or modification of indoor or outdoor space
- Examples: reconfiguring an existing space layout (i.e. walls including office partitions), painting projects, or moving furniture for more than one individual office.
-
Removing, changing, or improving an existing item
- Examples: modifying doors, adding, or removing whiteboards, changing flooring (e.g., carpet), installing, or removing building signage.
-
Installing or removing equipment that connects to utilities (e.g., water, electricity, natural gas)
- Examples: installing or removing televisions, installing new equipment, relocating existing equipment, adding or moving electrical outlets.
- Note: We recommend reviewing equipment specifications with Facilities prior to placing an order to ensure the equipment needs can be accommodated.
If your project also includes reassigning a space, requesting additional space, or changing the use type of a space, a Space Allocation Request Form will be required as well.
Following these steps helps us ensure your project is completed safely, efficiently, and in alignment with campus standards.
Vehicle Requests
Please begin to use the online Vehicle Rental Request form for all future Vehicle Rental Requests, as the previous paper form will no longer be accepted after May 1, 2024.
- This form must be completed to schedule any fleet vehicles such as a sedan, minivan, or 15-passenger van.
- Please read the Vehicle Request Procedures prior to completing form.
- All vans require a LENS check. Must complete LENS Request Form. Requirements explained in Vehicle Request Procedures.
- Please print out the following General Information - Driver’s Responsibilities
- Current Fleet Vehicle Rental Rates.
- After completion of Vehicle Request Form, please deliver/mail to Facilities Maintenance and Operations, located in Commissary Building F3.
- Departments are responsible for payment of all reservations. If a reservation is cancelled with Facilities Maintenance and Operations at 395-2408 prior to the scheduled departure, the charges are waived.
Key Requests
- View our Key Control Policy for more information on the process.
- Our online form must be completed to process a new key request.
- After keys are processed, the person requesting keys must pick their keys up in person at the Facilities Service Center, located in Commissary Building, F3 between the hours of 8 am to 4 pm/Monday-Friday.
- Proper ID will be required during pick up.
Lost Key Form (PDF)
- This form must be completed if you have lost your keys.
- Form must be signed by University Police as well as your department head/chair or director.
- Please submit completed form to Facilities Maintenance and Operations Attn: Locksmith via mail or fax (585) 395-2502.
- If replacement keys are needed, you must submit a new key request form as well.
Rekey Form (PDF)
- This form must be completed if you are requesting a space to be rekeyed.
- Form must be signed by the building coordinator as well as your dean/chair or department head.
- Please submit completed form to Facilities Maintenance and Operations Attn: Locksmith via mail or fax (395-2502).
- Please note that you must also submit a key request form to receive the new keys.