Policy Development & Life Cycle Matrix

Governance Groups & Stakeholders

• Precipitating factor?
• Identify, evaluate need
• Submit policy inquiry (MachForm)

Originating Unit

• Research need for policy; review existing policies
• Determine if a policy exists, needs to be revised, OR if a new policy is desired
• Obtain sponsorship from RCM
• Prepare Policy Proposal (MachForm)
• Identify stakeholders
• Assemble a Policy Writing Group to draft the new (or revised) policy
• Draft policy procedures and related sections

Policy Management Steering Committee

• Review and respond to policy inquiries & proposals. Determine if:
  • 30-day review exception [1]
  • Academic, administrative, or other
• VP Admin & Finance consults SUNY Legal Counsel (if needed)
• Provide guidance to Originating Unit regarding policy draft, revision, rescission, & rewriting

[1] The 30-day stakeholder review is waived when a policy is being revised with minor changes (as determined by the Policy Management Steering Committee), or when exigent circumstances require immediate processing and implementation of a policy / revised policy for the good of the campus.

Responsible Cabinet Members (RCMs)

• RCM vets proposed policy changes with President’s Cabinet
• Direct RCM to initiate policy or policy revisions

Originating Unit

• Engage appropriate institutional stakeholders
• Review and evaluate feedback
• Research and respond to questions from President’s Cabinet and/or stakeholders
• Update draft policy and related sections

Policy Management Steering Committee

• Assist Originating Unit in communicating proposed policy to key stakeholders e.g., University Senate

Governance Groups & Stakeholders

• Provide comments on policies of interest

Originating Unit

• Forward final draft to RCM for review and they forward to Policy Coordinator to schedule for review by the Policy Management Steering Committee

Policy Management Steering Committee

• Prepare final policy draft for President’s Cabinet Members’ review

Responsible Cabinet Members (RCMs)

• Discuss; Cabinet approves or rejects
• President signs final policy

Policy Management Steering Committee

• Communicate policy actions to key stakeholders via Daily Eagle and to University community via website

Originating Unit

• Communicate President’s Cabinet Members’ decision with key groups
• Respond to routine questions
• Implement plan to educate and train specific groups and affected University community

Policy Coordinator

(Administration & Finance Executive Assistant)

• Monitor and provides semi-annual status reporting of policies to RCMs to help facilitate annual review and update of policies on a five-year cycle
• Maintain policy template and content in LiveWhale CMS

Responsible Cabinet Members (RCMs)

• Direct RCMs to review existing policies according to annual schedule

Originating Unit

• Review and evaluate user feedback
• Perform annual review of policies identified by Policy Coordinator to RCM who oversees Unit (if no update, advise review date for policy history box)

Policy Management Steering Committee

• Review of any user feedback and unintended consequences of recent policy actions