SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity.
The university provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.
Identify an accessibility liaison in your team to work with individuals who need disability-related accommodations and consult with Student Accessibility Services (SAS) if needed
Consider the implications of having service animals at the venue
Ensure promotional information and other forms of text and speech refrain from using ableist language
For virtual events, make prior arrangements to include accessibility features for the meeting platform (Teams, Zoom, Google)
Consider a pre-meeting/event walkthrough to ensure that all technology is running smoothly
Ask attendees about dietary restrictions if providing food
Signs are legible and direct individuals to points of accessibility such as parking, accessible restrooms, and accessible routes (signs should have braille or accessible QR codes with carrot cut-outs)
Walkways and doorways are barrier free and wide enough for wheelchair access, seating is also accessible for wheelchairs and diverse bodies.
Ensure that the venue has an accessible route that is direct and obstruction free, including stairs, curbs, curves, and other barriers.
For some events, multiple microphones will be necessary (one per speaker plus additional if audience participation is involved)
Interpreters ordered two weeks in advance (University Events orders interpreters for events and SAS orders interpreters for individual, registered SAS students).
Participants are informed with content warnings before speech/text/audio/visual
When sending out location information, utilize the web version of the Campus Map.
Lighting is appropriate for the event and technical issues such as flickering lights are resolved
The venue is appropriate for the size of the event so that crowds can be managed
Disclaimers regarding sudden changes in lighting that may be triggering
Variability in furniture selections to account for access for all body-types. This includes chairs that are comfortable and suitable for varying body-types and sizes.
Speakers to describe any images or visuals
Ensure that captioning is available for all speakers and that the guests of the event understand how to access the captioning
Include an Accessible Event Statement on posters, flyers, social media posts, and online calendar listings
SUNY Brockport is fully committed to providing accessible events to all. If you need a disability-related accommodation, please contact: (person/office running the event), at: (phone) or: (email). Requests should be made by (date usually at least one week in advance of the event for planning purposes).
