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CBFRC Summary: October 15, 2021

Meeting Summary (October 15, 2021)

Present: Lorraine Acker, Eileen Daniel, Hailey Gardner, Crystal Hallenbeck, Michael Harrison, Rachael Killion, Susan Lowey, Teresa Major, Jason Morris, Karen Riotto, Lisa Robusto-Mack, Craig Ross, Rongkun Shen and Melissa Wight

Welcome and Introduction 

  • Meaghan Irving was introduced as the Graduate Student Representative. 
  • Members discussed needing to move the meeting time to 9:30-10:30 due to a scheduling conflict.

2021-22 Follow-Up Items

Spring 2021 Student Fee Presentations:  Alumni Fee Follow-up Questions

No items to report at this time.

Updates to the Committee

Ms. Riotto stated that she would be presenting the committee’s 2020-21 annual report to JPBC on November 18, 2021.

Fall 2021 Items

Fall 2021 Campus Biennial Fee Review 

The following items were discussed regarding the fee forum:

  • The Call Letter was sent to the Fee Managers on October 11, 2021.
  • The forum will be Town Hall style and Ms. Riotto and Ms. Wight will be meeting with Frank Mancini to finalize the format.
  • There will be two dress rehearsals prior to the fee forum.  The first one will be with Dr. Morris, Ms. Riotto and Ms. Wight.  The second one will be with all of the Fee Managers.
  • The forum will be recorded and Zach Lyman will be breaking it down into the various fee videos for the webpage.
  • Darcy Porter is assisting us with setting up a temporary webpage for the videos and survey.  
  • An email will be composed regarding the forum.  This email will be sent out to the student listserv by Chaley Swift on Friday, October 29, 2021.  Then a second email will be sent after the forum giving the information again about where to find the videos and survey.
  • Amy McNulty will be putting out a news article on MyBrockport and other social media channels.  She is also working with the clubs regarding points for participating.
  • The information will be sent out to Dr. Acker and Dr. Kelly to distribute to the various directors in EMSA. 
  • A call has been placed to Thomas Chew regarding distribution to the APS classes.
  • The information will be given to Ms. Robusto-Mack for distribution to Brockport Downtown students.
  • An announcement was made at JPBC regarding the forum.
  • Dr. Morris will be discussing the forum at the College Senate Executive Committee on October 25 so an announcement can be made at the College Senate meeting on November 1.
  • A Daily Eagle article will run the week of the forum.  A Stylus ad may run depending on deadlines.  Ms. Wight will follow-up with Ellen Paddock regarding the deadlines. 
  • Members discussed the possibility of tabling for the fee forum.  Ms. Robusto-Mack volunteered to lead the tabling at Brockport Downtown.  It was determined that Ms. Robusto-Mack, Ms. Riotto, Dr. Morris, Ms. Hallenbeck and Ms. Wight would meet to discuss tabling at the main campus.
  • Members reviewed the feedback survey.  The following questions, answers and discussion points occurred:
    • The question was raised if there was a good level of participation in the feedback form from the last fee forum.  It was stated that there was not.
    • The question was raised if there are any incentives for students to fill out the feedback form.  It was stated that incentives are club points. 
    • The question was raised if Brockport Downtown had funds for an gift card to provide as an incentive and if it would be appropriate.  It was stated that a gift card incentive can not be implemented campus-wide, but if Brockport Downtown is able to provide this gift card incentive to the Brockport Downtown students that is allowed.  
    • The question was raised if the questions regarding the fees could be shown in a random order so there is an equitable response and the first few fees don’t get all of the attention and the last ones are skipped.  It was stated that the questions can not be shown in a random order. 
    • It was discussed regarding creating a question regarding what fees that the individual is interested in responding about.  The question was raised if the fee questions that the individual does not check could be hidden.  It was stated that this option would be looked into. 
    • The option was discussed regarding handing out flyers in the Union with a QR code that may get some students to complete the survey while eating lunch.
    • It was discussed that the question regarding which organizations a student is affiliated would have a least four boxes to complete so that the points could be distributed.  This will be moved to be at the beginning of the survey with the demographic questions. 
    • It was discussed whether the committee would want the Student ID number in addition to the Net ID.  It was determined that not all students know their Student ID number and that the Net ID would be enough to locate the student in Banner.  In addition, we could provide IT with a listing of Net IDs and they would be able to provide a report with who the specific students are because the Net ID is a unique identifier. 
    • It was discussed that we should add an acknowledgement question that the student is providing this information on their free will.  Dr. Acker provided the wording that EMSA has used in the past for this statement.
    • It was determined that a question would be added inquiring if the individual is willing to be contacted.  
  • The next meeting will be December 3, 2021.  Members will review the feedback from the survey, discuss the current fee assessment and waiver criteria and review the June 30, 2021 fee account balances.

Spring 2022 Items

2022 Fee-Based Budget Presentation Call Letter Development

Members reviewed the updated Call Letter. This letter will be finalized at the December 3, 2021.  The goal is to get the Call Letter out to the Fee Managers before winter shutdown.

Other Items from the Committee

None at this time.