CBFRC Summary: February 1, 2019

Present: Eileen Daniel, Peter Dowe, Dawn Footer, Kathy Groves, Crystal Hallenbeck, Teresa Major, Karen Riotto, Jim Zollweg, and Melissa Wight

Regrets: Libby Caruso

Announcements/Membership

The following items were discussed:

• Dr. Daniel stated that Dr. Banerjee has a teaching conflict and will not be able to serve on the committee during the spring semester.
• Ms. Riotto stated that since Mr. Thompson has left the college and is not able to serve as the Graduate Representative, Ms. Footer would now serve in that capacity.
• Ms. Riotto stated that she has not heard back from Emma Chilson-Cline. Ms. Chilson-Cline was recommended by BSG to serve as the Undergraduate Representative. Ms. Footer stated that Ms. Chilson-Cline agreed to serve and would reach out to her.

2018/19 Items

• Members reviewed the Fall 2018 Report for JPBC and President’s Cabinet and the following item was discussed:
  
  • On page four, change the statement from “The Committee is considering a recommendation of basing the future fee rate” to “The Committee is considering a recommendation to calculate the future fee rate”.
• Members reviewed the Commencement Fee Proposal and the following items were discussed: 
  • Under background, fix typo in the fourth paragraph and last sentence to be “Commencement” instead of “Commencence”.
  • Ms. Riotto stated that she would be including the past three years’ worth of account balances with the proposal.
  • Add a bullet under both the Opt-In and Opt-Out options to indicate that IT support would be needed.
  • The question was raised if overtime costs were covered by the fee and if moving the
    ceremony to a Friday would help decrease the amount needed that has historically been
    provided by the fee. Ms. Riotto stated that the Commencement Fee does not cover overtime costs.
  • Add bullet under the Modify Alumni Fee option to indicate that the online fee description will need to be modified.
  • Change the first bullet under the Modify Alumni Fee option from “Increase the fee by $5 per semester” to “Increase the fee by $5 per semester, increasing from $25 to $30”.
  • Update the first sentence under background from “Currently, the College has assesses
    Commencement Fee” to “Currently, the College assesses a Commencement Fee”.
  • Also in the first sentence under background, update the sentence from “a Graduate Student achieving 40 credit hours” to “a Graduate Student achieving 12 credit hours”.
  • The fee description listed in the proposal states, “It is assessed to all students that have
    achieved required credits within 30 of the minimum required credits needed to graduate”. This only pertains to undergraduate students. This description needs to be updated to reflect that the 30 credits is for undergraduate students and include the information for graduate students. Members on the committee stated the fee description can only be updated by the fee owner and it is believed that College Events owns this fee.
  • Members discussed what the final recommendation would be for the Commencement Fee and decided that the option to modify the Alumni Fee would be the best recommendation.

2017/18 Open Items

• Members discussed the status of the request to BSG to re-evaluate fee assessment criteria for Fall 2018. Ms. Footer stated that they are approaching budget season and are reaching out to other institutions for benchmarking. She should be able to report back in a few weeks.
• Dr. Daniel stated that she would follow up on the utilization of the “Double Technology Fee” for Online & Hybrid Programs.

Items from the Committee

None at this time.

2018/19 Items

• The following items were discussed regarding the 2019 Fee-Based Budget Presentations:
  • The Call Letters were sent out.
  • Presentations will be Thursday, February 21, 2019 from 8:30-10:30am.
  • On Friday, February 22, 2019, this committee will meet at 8:30am to discuss the presented budgets and fee requests.
  • Our submission to System Administration is due at the end of March.
  • Ms. Riotto stated that this year, System Administration has implemented the option to request two years’ worth of fees. At this time, we will remain with requesting only one year and when we discuss re-engineering the Fee-Based Budget Approval Process, we will consult with institutions that pursued requests for two years to see how the process went.
  • Members discussed an inquiry submitted by one of the budget presenters that he would not be able to have the student advisory committee meet to review the budgets. Student consultation is one of the requirements for maintenance of these fees. Members discussed that the HEPI related fees need to have some sort of student consultation process prior to the student forum if they are requesting an increase in their fee.
• The 2019/20 Course Related Fee Requests Letters were sent by Ms. Hallenbeck to Deans, Associate Deans, Assistant Deans and their Secretaries. Ms. Riotto stated that the process to request a fee is very complex and departments requesting these fees need to be available and able to support their request. Members discussed inviting the departments that are requesting fees to be present for the discussion of their requests so that the committee can have a better understanding regarding the request.
• Credit-By-Exam Fee Updates
  • The subcommittee met with Dr. Peterson and discovered that the discrepancy with the fee was that the NCLEX exam was being coded as a credit-by-exam on the student’s record. Mr. Dowe will be investigating an alternative code.
  • The next steps are outlining the proposal, determining what items need to be modified and what conversations need to be completed.
• Items discussed regarding the Re-engineering of the Fee-Based Budget Approval Process were:
  • Possibly changing the timeline of the process
  • Determining if the budget sheets are necessary as they are quite involved and this year the information was just submitted to Ms. Hallenbeck, therefore giving the presenters a short turnaround.
• Ms. Riotto stated the request to review the Freshman and Transfer Orientation Fee was submitted by Deb Birkins. She stated that when GEP 120 was originally created it was only for EOP students and these students are not assessed the orientation fee because they have a separate orientation process. Now that Exceptional Talent and Emerging Scholars are being migrated into GEP 120, they are not being assessed the fee and this is revenue that is being lost because these students are attending orientation programs that the fee pays for and they are now not being assessed the fee. It was decided the best solution would be to create a different GEP course that would assess the fee for these students that are choosing to take the three-credit course instead of the one credit course (GEP 100). Mr. Dowe will research what 100 numbers are available and discuss with Ms. Birkins the best way to
  implement this change.

Next Meeting: Thursday, February 21, 2019, 8:30-10:30 AM, 220 Seymour Union (Budget Presentations)
Friday, February 22, 2019, 8:30-9:30 AM, 185 Seymour Union (Fee Request
Discussion/Vote)
KR/JZ/mw

Campus Based Fee Review Committee Action Plan List

Committee Members: Libby Caruso/Eileen Daniel/Peter Dowe/Dawn Footer/Kathy Groves/Crystal Hallenbeck/Teresa Major/Karen Riotto/Craig Ross/Rongkun Shen