Present: Libby Caruso, Eileen Daniel, Peter Dowe, Samuel Druzbik, Dawn Footer, Kathy Groves, Teresa Major, Karen Riotto, Jim Zollweg, and Melissa Wight
Regrets: Crystal Hallenbeck, Craig Ross and Rongkun Shen
Announcements/Membership
The following items were discussed:
- Samuel Druzbik will be joining the committee as the Undergraduate Student Representative.
- Ms. Riotto provided committee members with the finalized copies of the Fall 2018 Report for JPBC and the Commencement Fee Proposal.
New Items for the Committee
- Ms. Riotto and Dr. Zollweg stated that President’s Cabinet has returned the Assessment of Campus-Based Fee Policy for further proofreading and rewriting. After a brief discussion, Dr. Zollweg requested that members put their edits on the copies that were distributed and to submit them back to him.
2019/20 Fee-Based Budget - Review, Discussion and Approval
The following are the results of the discussion that occurred:
Note: Voting results are based on a quorum go 9 out of 10 voting members
Fees subject to SUNY approval:
Campus Recreation (Student Recreation Fee):
- No fee increase requested for 2019-20
- The fee will remain at $78 per year
- $1,486,200 – projected revenue for 2019-20 (-0.10% from 2018-19)
- $1,542,900 – projected expenditures (+4.0% from 2018-19)
- $ (56,700) – projected operating deficit
- $ (43,300) – projected transfers (staff salary pool)
- $ (100,000) – projected net operating deficit
- $ 449,100 – projected program reserves (SERC - $274,100 and IFR Other - $175,000)
Endorse - 9
Not Endorse - 0
Abstain - 0
College Technology Council (CTC) (Technology Fee):
- Requesting a fee increase of $6 for 2019-20 (+1.6% increase)
- The fee will increase from $375 per year ($187.50/semester, $15.63 per credit hour) to $381 per year ($190.5/semester, $15.88 per credit hour)
- $2,862,100 – projected revenue for 2019-20 (+3.5% from 2018-19)
- $2,029,600 – projected expenditures (+2.5% from 2018-19)
- $ 832,500 – projected operating surplus
- $ (832,500) – projected transfers (program reserves)
- $ 0 – projected net operating balance
- $ 851,000 – projected program reserves
Endorse - 9
Not Endorse - 0
Abstain - 0
Health, Counseling, and Health Promotion and Prevention Services (Student Health Fee):
- Requesting a fee increase of $17 for 2019-20 (+5.1% increase)
- The fee will increase from $334 per year ($167.00/semester, $13.92 per credit hour) to $351 per year ($175.50/semester, $14.63 per credit hour)
- $2,589,362 – projected revenue for 2019-20 (+3.4% from 2018-19)
- $1,829,442 – projected expenditures (-0.1% from 2018-19)
- $ 759,919 – projected operating surplus
- $ (590,966) – projected transfers (staff salary pool and overheads)
- $ $168,954 – projected net annual operating surplus
- $ 0 – projected program reserves
Endorse - 8
Not Endorse - 0
Abstain - 1
Intercollegiate Athletics (Athletic Fee):
- Requesting a fee increase of $20 for 2019-20 (+4.3% increase)
- The fee will increase from $465 per year ($232.50/semester, $19.83 per credit hour) to $485 per year ($242.50/semester, $20.21 per credit hour)
- $4,673,000 – projected revenue for 2019-20 (+3.1% from 2018-19)
- $4,168,100 – projected expenditures (+7.1% from 2018-19)
- $ 504,900 – projected operating surplus
- $ (498,103) – projected transfers (staff salary pool and overheads)
- $ 6,797 – projected net annual operating surplus
- $ 0 – projected program reserves
Endorse - 9
Not Endorse - 0
Abstain - 0
Transportation Services (Transportation Fee):
- No fee increase requested for 2019-20
- The fee will remain $45 per year ($22.50/semester, $1.88 per credit hour)
- $273,420 – projected revenue for 2019-20 (-2% from 2018-19)
- $302,746 – projected expenditures (+2% from 2018-19)
- $ (29,326) – projected operating deficit
- $159,253 – projected carryover
Endorse - 9
Not Endorse -0
Abstain - 0
Fees subject to local approval:
Alumni (Gift to the Fund for Brockport)
- Requesting a fee increase of $5 for 2019-20, pending approval of Campus Based Fee Review Committee’s proposal (+20% increase)
- The fee will increase from $50 per year ($25/semester) to $60 per year ($30/semester)
Endorse - 9
Not Endorse - 0
Abstain - 0
Career Services (Career Services Fee)
- No fee increase requested for 2019-20
- The fee will remain $20 per year for a Full-time student.
Endorse - 8
Not Endorsed - 0
Abstain - 1
Comments from the committee:
- Members recognize enrollments can impact fee revenues. If enrollment numbers are lower than the projections, the actual revenues will be less.
- Members discussed that the Campus Recreation reserves were primarily established for equipment replacement. The operational deficit is currently offset by prior years’ surplus balances. This is not be sustainable for future years. Members recognize that Campus Recreation has projected a need for an increase in the fee in 2020 and this is planful for their budget’s sustainability.
- The committee requests an analysis of the ‘double technology fee’ revenue designated to support online programs. The committee also requests any related divisional or LITS related reports be shared with the Campus Based Fee Review Committee.
- Members recognize the significant departmental impact of the fringe benefit costs, projected to be 63.86%, on several of fee budgets.
- Members recognizes the budget for Intercollegiate Athletics does not factor in the expenses, such as additional travel, associated with the success of the athletic teams.
- Members recognize the budget for Transportation Services can sustain itself with the past years’ surplus carryover balance, but over time, we may need to consider an increase to support the budget.
- Members noted the increase in the Alumni Fee will mitigate, over eight semesters, the elimination of the current one-time assessed Commencement Fee of $40. This increase aligns with the Fall 2018 Commencement Fee Proposal.
- Members discussed the desire for increased marketing of the tools and systems offered by Career Services, particularly for those student enrolled in on-line programs or programs taught at Brockport Downtown. Members recommended using the newsletter for graduate students, the welcome letter for undergraduate students, an email blast to all students for the remote students and utilizing the career person assigned to Business Administration to develop a better connection to those students.
Items from the Committee:
Ms. Riotto stated that any changes to the Credit-By- Exam Fee are subject to SUNY approval. The deadlines for SUNY review are April 1, 2019 for implementation in the summer or May 1, 2019 for implementation in the fall. The goal is to evidence the amount of time and effort it takes to determine if the student is eligible to take the exam, create an exam, administer the exam and grade the exam.
Next Meeting: Friday, March 15, 2019, 8:30-9:30 AM, 185 Seymour
KR/JZ/mw
Campus Based Fee Review Committee Action Plan List
Committee Members: Libby Caruso/Eileen Daniel/Peter Dowe/Dawn Footer/Kathy Groves/Crystal Hallenbeck/Teresa Major/Karen Riotto/Craig Ross/Rongkun Shen
| Action | Responsible | Status |
|---|---|---|
| Find Replacement Faculty Member for the Committee: Solicit Science Chairs for recommendations of faculty to serve on the committee | Dr. Zollweg | Completed |
| Find a Student to fill Student Representative Vacancy: Contact BSG President for recommendations of a student to serve on the committee | Ms. Riotto | Completed |
| Review SUNY Policy #7804: Review updated policy before 10/05 meeting | All members | Completed |
| Review SUNY Policy #7804: Evaluate review process of Broad Based fees to ensure it aligns with updated policy | All members | Completed |
| BSG Assessment Criteria Review: Work with BSG on Assessment Criteria Review | Ms. Caruso/Ms. Riotto/Ms. Footer | In-progress |
| BSG Assessment Criteria Review: Provide billing information regarding BSG fee | Ms. Major | In-progress |
| BSG Assessment Criteria Review: Provide registration information regarding BSG fee | Mr. Dowe | In-progress |
|
Renaming of the Gift to the Fund for Brockport: Submit a request to Advancement to re- evaluate the naming of the Gift to the Fund for Brockport |
Ms. Riotto | Completed |
| Renaming of the Gift to the Fund for Brockport: Follow-up with Advancement regarding the re-evaluation of the name | Ms. Major/Ms. Riotto | Completed |
| Technology Fee Follow-up: Follow-up on the justification and utilization of the double technology fee | Dr. Daniel | In-progress |
| Determine Any Fee Increases: Review Credit-By-Exam, Drop/Add, Commencement and other fee that may need to be re-evaluated and increased. | All members | In-progress |
| Credit-By-Exam Fee Review: Obtain number of students awarded Credit-By-Exam for fee increase review | Mr. Dowe | Completed |
| Credit-By-Exam Fee Review: Obtain amount of revenue generated from Credit-By-Exam for fee increase review | Ms. Hallenbeck | Completed |
| Credit-By-Exam Fee Review: Research where revenue flow from Credit-By-Exam for fee increase review | Ms. Riotto | Completed |
| Credit-By-Exam Fee Review: Provide members fee amounts from other schools | Mr. Dowe | Completed |
| Credit-By-Exam Fee Review: Inquiry with SUNY regarding a variable Credit-By-Exam Fee | Ms. Riotto | Completed |
| Credit-By-Exam Fee Review: Review Nursing Process for Credit-By-Exam Fee | Mr. Dowe/Ms. Major/Ms. Riotto | Completed |
| Credit-By-Exam Fee Review: Investigate new code for NCLEX exam to remove discrepancy from future reporting of Credit-By-Exam fee | Mr. Dowe | In-progress |
| Credit-By-Exam Fee Review: Develop Credit-By-Exam proposal for review by JPBC, Cabinet and SUNY | Ms. Riotto | In-progress |
| Commencement Fee Review: Provide committee with the past three fiscal years of expenses from the commencement account | Ms. Riotto | Completed |
| Commencement Fee Review: Provide JPBC with options of revenue to pay for commencement ceremony | All members | Completed |
| Freshman/Orientation Fee Review: Investigate new GEP numbering to ensure appropriate groups of students are receiving charges. | Mr. Dowe | In-progress |
| Freshman/Orientation Fee Review: Discuss with Deb Birkins best way to implement new GEP course | Mr. Dowe | In-progress |
| Call Letter for Fee-Based Budgets: Review Call Letter to ensure it aligns with the updated SUNY Policy. | All Members | Completed |
| Call Letter for Fee-Based Budgets: Update Call Letter | Ms. Hallenbeck/Ms. Riotto | Completed |
| Call Letter for Fee-Based Budgets: Send out Call Letters | Ms. Riotto/Ms. Wight | Completed |
| Finalize Broad Based Fee Waiver Policy: Submit policy for approval for implementation in fall 2019 | Ms. Riotto | In-progress |
| Course Related Fees: Follow-up with SUNY regarding the approval of the spring 2019 course fees | Ms. Riotto | Completed |
| Course Related Fees: Send out letters for fee requests | Ms. Hallenbeck | Completed |
| Campus Fee Policy: Update policy to reflect the change of review of Broad-Based fees from tri-annual to bi-annual per SUNY policy | Ms. Riotto | In-progress |
| Full List of Fees Report: Contact SUNY for clarification on the request for a full list of fees | Ms. Riotto | Completed |
| Fall 2018 Report: Complete and submit report to JPBC | Ms. Riotto/Dr. Zollweg | Completed |