Friday, November 8, 2024, 9:00-9:45am, Teams
Charge (per President)
Campus-Based Fee Review Committee
A sub-committee to the JPBC to be chaired by the AVP of Finance and Management and the Brockport University Senate President Elect and consisting of appropriate staff members and student representation. The primary function of the committee will be to review annually Broad-Based Fee requests and to recommend changes in fee levels and fee policy to the JPBC.
Committee’s Responsibilities: FY24/25 Action Year
In addition, every two years the committee will be charged with providing the Joint Planning and Budget Committee a report:
- Evaluating current campus fee assessment, waiver, and exemption guidelines;
- Recommending appropriate fee assessment, waiver, and exemption guidelines for online courses and programs; and
- Reviewing and recommending revisions to the Campus Policy on the Assessment of Campus-Based Fees.
2024-2025 Committee Members
- Crystal Hallenbeck-McPhall, AVP for Finance & Management (Co-Chair)
- Logan Rath, Brockport University Senate President-elect (Co-Chair)
- Lorraine Acker, Vice President for Student Affairs
- Qudus Bawa-Allah, Undergraduate Student Representative
- Eileen Daniel, Senior Vice Provost
- Peter Dowe, University Registrar
- Michael Harrison, Director of the Center for Graduate Studies
- Rachael Killion, Director of Budgeting
- Susan Lowey, Director of Special Sessions and Programs
- Teresa Major, Director of Student Accounts & Accounting
- Lisa Robusto-Mack, Brockport Downtown Representative
- Nicole Parkison, Graduate Student Representative
- Rongkun Shen, Faculty Representative
Staff to the Committee
TBD
Campus Based Fee Review Committee
Agenda
Welcome and Introductions
- Membership Change (Melissa/Peter?)
- Guest:
- Dr. Kimberley Willis, Director of Financial Aid
Discussion of hardship waiver
- Process for recommending to student and approval of waiver
- How is it communicated? Is the Reg & Rec website the best place to house the form
- Assessment of how it is working
- How many students utilize?
- Course Fee Financial Hardship Waiver Application
October 4, 2024, Meeting Summary
- Feedback due to Crystal by Friday, November 15th
Updates to the Committee
- JPBC Presentation – 10/31/24
- Well Received
- Rubric for Course Fees – Total Cost of Attendance
- State Aid, Fee Amounts, etc.
- Support to continue reviewing assessment of fees
- Service levels to students
Campus Fee Registry – Submitted
- Review and Q&A
Current Fee Assessment
- Discussion – how does it work currently?
- Q&A
- Proposed changes or items to explore?
- Ongoing item for next meeting
Nursing Fee Response for JPBC
- Review & Discussion
Upcoming Projects for this Committee – Heavy Year
- Discussion and review of Fee Assessment exemptions – continued – Next Meeting
- Discussion of the hardship waiver
- Process
- Communication of Waiver
- Review of online program fee assessment – Spring term
- Assignment of next Fee to Review
- International Insurance?
- Membership Roster Review
- Correct Membership?
- Rotating seats?
- CBFRC Calendar – See below
- Broad-Based Fee Call Letter - Next Meeting
- Actions on the charge:
- Evaluating current campus fee assessment, waiver, and exemption guidelines – Can include work on summer/winter fees
- Recommending appropriate fee assessment, waiver, and exemption guidelines for online courses and programs
- Reviewing and recommending revisions to the Campus Policy on the Assessment of Campus-Based Fees.
- Anything else at this point?
Additional Items from the Committee
N/A
Next Meeting: Friday, December 6, 2024; 9:00-9:45am., Microsoft Teams
Calendar - Working Draft
September Meeting
- Welcome & Review of Charge
- Close the Loop Activities from Prior Year
- Outline Upcoming Projects
October Meeting
- Plan for Fall Student Fee Forum (every other year) – last completed FY23/24
- Draft, Review, and Finalize JPBC Biennial Report
- During off-years, still provide an update to JPBC
- Discussion of Fee Assessment Rules and Structure
- Initial discussion on proposed changes
November Meeting
- Broad-Based Fee Call Letter Draft
- Determine BSG Student Fee Forum Date & Schedule
December Meeting
- Finalize Broad-Based Fee Call Letter
- Review and Approve the Course Fee Call
February Meeting
- Welcome back and review of meeting schedule
- Summer Course Fee Review
March Meeting
• Fall/Spring/Winter Course Fee Review
April Meeting
- Course Fee vote
- Broad-Based Fee vote
Ongoing Items
- Course Fee Reviews
JPBC Reporting
- November 2023 – presented the biennial report of FY22/23 actions related to committee charge
- October 2024 – to present a general update on FY23/24 committee activities
- TBD 2025 – next biennial report of FY24/25 committee activities