Charter Service Terms
Valet Park of America (VPA) is pleased to offer chartered shuttle as a transportation option to university departments and registered student organizations for local trips. This service is provided on a limited basis and in combination with the availability of resources. Providing charter services is a secondary function of Parking & Transportation Services & VPA and will not be operated if doing so has a negative impact on our fixed route system.
The decision to provide or deny services is solely at the discretion of Parking and Transportation management and VPA. Charter shuttles seat 20 passengers and ADA accessible (upon request). Larger buses may be available if needed. Advanced reservations are required.
- Reserve charter shuttles at least 21 days in advance and larger buses 30 days in advance.
- The cost for chartered service is $109 per hour with a three-hour minimum. This includes a professional driver. Extra charges may be incurred to cover the cost of tolls, parking, etc.
- Cancellations and reservation changes require a minimum of 72 hours of advanced written notice. A cancellation fee of $100 will be applied for late notices. A cancellation fee will not be assessed if due to severe weather.
- Charter charges accrue 30 minutes before and after pick-up time and drop off time at the University. These rates will be charged if the bus is in motion or sitting still, and includes the driver, fuel, and mileage.
- In accordance with university policy, no alcohol or tobacco products will be allowed on the buses. Charter routes will be determined by VPA.
- VPA will determine the number and size of buses required.
- Each group is responsible for its’ passengers.
- The driver retains the right to cancel the charter any time they feel the group is acting in a manner that misrepresents the campus community or endangers the safety of the bus or other passengers.
- Any damage incurred by any rider, the organization securing the agreement will be held responsible for the cost of repairs and all related expenses.
- PTS, SUNY Brockport, and/or VPA shall not be liable for delays caused by accidents, breakdowns, road conditions, storms and other circumstances beyond its control.
- Estimated prices do not necessarily reflect the final cost. Any changes in the itinerary may change the final cost of the charter. The final cost will be calculated after completion of the charter.
- All charters will require a purchase order or credit card number upon booking.
- You will receive an invoice shortly after your charter. Payment is due on receipt of the invoice. All payments are to be made payable to VPA. Please include the charter invoice number on all checks and money orders. There is a $35 service charge for all checks returned for any reason. No additional charters may be contracted by your group until payment in full has been received.
- To the extent allowable by law, your organization agrees to indemnify and hold harmless SUNY Brockport, VPA and any of its components, officers or employees from any claim, demand, or suit whatsoever, whether based upon personal injury, including death, or property damage, or otherwise, which relate in any way to services provided by Parking and Transportation Services
To request chartered service, please complete and submit the Charter Request Form. Forms cannot be submitted unless you agree with the terms and conditions outlined above. A representative will respond to your request within three business days via email.