The Office of University Communications provides marketing and design services for the campus community. Direct all questions regarding the use of the University logo, trademarks, and Brockport identity to this office before purchasing and/or submitting designs to vendors. If you design something yourself, it will be reviewed by University Communications to ensure it follows Brockport identity guidelines.
Orders
We will no longer require three quotes. Instead:
Prices should be reasonable and justification for the purchase must be documented. Obtaining a quote is suggested.
There are multiple ways to determine if the price is reasonable. Typically, two or three of the ways listed below should be used:
A quote or product specification
The vendor’s published price list and documented discount
Prior invoice from this vendor for a comparable purchase
Comparison to other vendors’ prices for similar products/services
Comparison to similar purchases by other campuses
Traditional purchasing procedures still apply:
Purchases are tax exempt
Do not split order
Deposits/Pre-Payment are not acceptable
Do not sign anything
What to do:
Do not place the order
Submit a requisition to Procurement and Payment Services with any/all documentation (e.g., quotes, contracts, product/service information, etc.) prior to the intended purchase (allow for adequate processing times)
Our office will process the purchase according to purchasing rules/regulations
Any questions related to the above or any other purchasing situation may be directed Mark Stacy.
Note: Purchases utilizing state grant award funding must maintain a copy of the award letter with the appropriate VISA record or submit with the requisition to Procurement & Payment Services.
How to Purchase
For more information on purchasing guidelines for specific items, please refer to the appropriate webpage below.
