Faculty and Staff Planning Events

For internal and student organization requests, here’s instructions on how to request an event space.

Making sure space and services are available and appropriate is essential to planning a successful event!
If you need assistance with identifying an appropriate space, contact University Events.

Complete the Event and Room Request Form.
10 days advance notice required for events with services.
Submission of the form does not guarantee use of space!
The “event description” section of the form is used to explain and promote your event on the University Events Calendar.

A member of the events team may contact you for more information to better assist you with your request.
Processing time depends on the complexity of the request. Events with services will take longer than simple meetings.

Review the attached confirmation document to double check all details.
Your Event Coordinator is your most important resource.
- Find their name on the document, because they are your point of contact and connection to the many campus departments that make events happen!
If you need to change or cancel your reservation, contact your Event Coordinator.

Submit an event description for university-wide events and events that are open to the public.
If your event is a university-wide event and/or open to the public, you will be asked to submit a short description of the event during the reservation process. A description for university-wide and/or public events is required as part of the University’s event process. (Note: Internal meetings and trainings do not require a description.)
Event descriptions of university-wide events and public events will be added to the University’s Events Calendar, making the information visible to everyone that visits our website. Adding an event description is a simple way to share information across campus and with the public. It also helps the entire community plan ahead to attend the event or activity.
For questions regarding the promotion of your event on the website, email webteam@brockport.edu.

External inquiries

Contact the University Events Team if you have any questions or concerns.

Inquiries must be submitted at least two weeks prior to the proposed event date.

Other helpful services