The SUNY Brockport Experiential Learning Grant is designed to support faculty and staff in creating innovative, hands-on learning experiences that enhance student engagement and development.
These grants provide up to $3,000 in funding for projects aligned with SUNY Brockport’s commitment to experiential learning through internships, research, community-engaged initiatives, project-based learning, leadership development, and global engagement.
Funded projects must demonstrate intentional design, meaningful student involvement, and alignment with course or program learning outcomes.
Experiential Learning Grant applications will be accepted and reviewed once per semester for the subsequent semester. Fall 2026 Applications are due March 27th at 5pm.
Evaluation Criteria & Weighted Rubric
Applications will be evaluated based on the following Experiential Learning Criteria:
Clear, strong alignment with outcomes; authentic and intentional design.
Moderate alignment; somewhat intentional and relevant.
Limited alignment; lacks clear intentionality or relevance.
Weak or no alignment; lacks authenticity and relevance.
Out of 20
Preparation, Orientation & Training (20 points)
Thorough preparation and training for all participants (students, faculty, partners).
Moderate preparation; minor gaps in training.
Minimal preparation with significant gaps.
Little or no preparation for participants.
Out of 20
Reflection Opportunities (20 points)
Comprehensive, inclusive, and well-structured reflection process for all stakeholders.
Adequate reflection opportunities with minor gaps in structure or inclusivity.
Limited reflection opportunities; minimal inclusion of stakeholders.
Reflection opportunities are poorly designed or absent.
Out of 20
Monitoring & Continuous Improvement (15 points)
Robust feedback mechanisms for monitoring and adaptive improvements.
Adequate mechanisms but lacks robustness.
Minimal or poorly planned feedback mechanisms.
No meaningful mechanisms for monitoring or continuous improvement.
Out of 15
Assessment & Evaluation (15 points)
Strong assessment plan tied to outcomes; committed to rubrics or alternative plan.
Adequate assessment plan; minor gaps in addressing outcomes.
Weak or vague assessment plan; limited connection to outcomes.
No assessment plan, or outcomes are not measurable or meaningful.
Out of 15
Budget and Resource Use (10 points)
Clear, justified budget that maximizes impact and avoids unnecessary expenses.
Adequate budget with minor concerns about appropriateness or clarity.
Budget is vague or somewhat inappropriate for the proposed activity.
Budget lacks clarity, is inappropriate, or includes wasteful use of resources.
Out of 10
Total Possible Score: 100 points
Frequently Asked Questions
We have pulled from the Society for Experiential Learning and SUNY guidelines to establish a set of common criteria required for an activity to be considered Experiential Learning.
Experiential Learning Criteria:
The activity is structured, intentional, and authentic
The activity requires preparation, orientation, and training
Reflection is embedded in the activity
There will be monitoring and opportunity for continuous improvement
The activity will be accompanied by assessment and evaluation
Experiential Learning can happen in and outside of the classroom, and in a variety of different contexts. We have identified 6 current pathways in which ExL typically resides: Internships and Fieldwork; Research and Creative Works; Community-Engaged Learning; Project-Based Learning; Leadership & Student Employment; Study Abroad/Global Engagement
Faculty cannot pay themselves or provide themselves with a stipend for this grant.
In general, this is not for use as salary for student interns or student employees.
“Ask for the funds that you think will best meet your needs! We will work with you as deliberatively as we can to identify a source for those funds. There may be some limitations based on SUNY and/or Brockport procurement policies”
The Maximum funding for the Experiential Learning Grant is $3,000.
One grant will be allocated per semester.
We ask that you submit an itemized anticipated budget and only request those funds that are justified by your activity.
Award funds are administered through the Scholarship, Research, & Sponsored Programs Office. Prior to incurring any expenses, booking travel or accommodations, or placing orders for supplies or materials, please contact Yvonne Trobe to ensure you complete the proper purchase request, travel, or other forms to ensure timely reimbursement of expenses.
We expect funds to be used within 1 year of allocation. Should an award recipient need to revise their budget or request an extension, please complete this form.
No! Experiential Learning can and should happen in and outside of the classroom. Any professional staff leading an eligible experience is encouraged to apply.
Establishing an internship with an employer in your field*; an engagement with a community-based organization or nonprofit related to your field; a leadership training or position; a faculty or staff-led global experience. Please note that all EL experiences should include all of the Experiential Learning criteria:
The activity is structured, intentional, and authentic
The activity requires preparation, orientation, and training
Reflection is embedded in the activity
There will be monitoring and opportunity for continuous improvement
The activity will be accompanied by assessment and evaluation
*Please note that these funds should be used for initial expenses in establishing EL opportunities, and should not be relied upon for ongoing expenses (ie. student salaries).
